Plot 2133 Tank Hill road +256-393-216128 faryemo@gaplinkug.com

Electronic Data Collection and Management

Electronic Data Collection & MGT

Gaplink grew from using a mix of paper and electronic data collection methods to highly digitalized surveys on password protected Android devices. All our raw data is submitted to a password protected server with encrypted information and restricted access for the entire data collection period. We take data quality and security very seriously and this is reflected in all our field planning

We recruit and train the research team based on the skill requirements of each project, field test research tools, electronically collected live data using surveyCTO or any client desired tool and submit the data to a password protected server (surveyor) on cloud. We rigorously conduct data quality check, adequately supervise our research team throughout the assignment. We treat all collected/complied research data with full confidentiality and submit cleaned dataset in the client desired format.

Process followed;


A critical aspect of success in the assignment is a rigorous process. What you can expect from us is:

  • A refined and localized survey tool.
  • A realistic field plans.
  • Carefully selected and trained field workers with experience relevant to your study.
  • A thoroughly supervised and observed data collection process.
  • A clean dataset in your desired format.
If appointed, the overall process we shall follow for the assignment, subject to any specific terms set out in a Terms of Reference (TOR) document is described below.

What a typical process is like:


Based on our experience and the review of the 2008 Country Survey report provided to us, the process of undertaking the survey if following a similar format and process as the 2008 survey would be as follows:
  1. Agreeing key parameters of the survey like target response rate and confidence interval
  2. Agreeing a time table for key stages of the process and for deliverables
  3. Tool design and testing.
  4. Zoning of respondents. We would typically classify the respondents or stakeholders by their physical location (e.g. Northern, Western, Kampala) and by their type (e.g. Office of the President, Ministry officials, Civil Society, Independent institutions).
  5. Data collection. This includes follow up from the respondents using the regional teams and a combination of email, telephone and physical follow up.
  6. Quality review. We use a quality review manager throughout the process to ensure success. This is not something many firms typically do.
  7. Data cleaning, coding and entry. Inputting information into the analysis software (API and STATA Programmes).
  8. Report writing. We summaries and share preliminary results and drafts of the report to obtain your feedback.
  9. Project management from team lead. Throughout the process, we would regularly update you in line with the agreed time table to ensure that any delays or other unexpected outcomes are managed to ensure “no surprises.” Filder, the team principal is heavily involved and not only at the end. This is also not something many firms typically do.